What is video conferencing software?
Video conferencing software is a platform that helps you hold meetings virtually. This can be especially helpful when other members who wish to attend the meeting are in different places. Though Skype was one of the most popular tools for holding such meetings, recently, considering the rise in virtual meetings, more and more software has been developed with exciting features.
Should I pay for video conferencing software, or should I use the free one?
This totally depends on how you intend to use the software. With free software, your options would be limited. You might not get a lot of features with free software. The number of participants might be limited, and chat options might not be available either. With a paid software, however, you will get features which might help you with your meeting.
There are a few factors you should consider before buying video conferencing software. We have listed them down to make things easier for you
The number of participants
The first factor you should consider is the number of people who will be joining your meeting. Are you using it to teach a class? Is it going to be a small meeting? Are you using it to discuss important matters with your few colleagues? These are some questions you need to ask before buying software. Some software allows you to connect with a few participants without the need to obtain their premium memberships. Why pay a high price when you can get the work done in free? Similarly, different software has different participants’ capacity. Their price varies too. You should choose the one that suits your needs.
Ease of use
Some of us might be tech-savvy, but there are a lot of others who aren’t. And if you fall into the latter category, then it is essential to consider how easy the software is to use. Otherwise, instead of tending to your meetings, all of your time would be spent on learning about the software. A lot of software is relatively easy to use. You just need to download them, make an account, and you will be set. Some don’t even ask you to create an account. Generally, such software is browser-based. This factor is especially important to consider if it is you who often arranges the meetings. If you find software hard to use, you will not only be wasting your time, but other people’s time as well.
Since all of the video conferencing software runs on the internet, it is of utmost importance that you have a stable internet connection. Otherwise, you would have a problem hearing other members in the meeting and vice versa. That is why it is recommended before buying software, you know about the lowest internet speed required to run it. If you have a higher speed than what is needed, good. However, if the software requires high speed to work correctly, then you should think of upgrading your internet. If you want to ensure high-quality audio and video, then invest in high-speed internet. The higher it will be, the better some software will work.
Types of meetings
Another essential factor for you to consider is the type of meeting you intend to hold with software. Do you need people to just listen to you? Or do you want to be sure that they interact with you as well? Some software allows you to mute your participants. This feature is perfect for those people who are delivering a lecture. After you are done, you can unmute other people one by one and resolve if they have any queries. However, if you hold meetings where you want your participants to tell you what they think of your idea, then you should look for software that has this option. For that, you need to be aware of the kind of meeting you are going to host.
The last factor for you to consider is the recording option. Sometimes, you may not make it to your virtual meeting. The reason could be anything; your internet might stop working, or the device on which you had installed the software might have a problem. For that, you need a software that can record the meeting. You might not be able to attend it, but one of your colleagues can record it and then send it to you. That is why you need to check whether the software allows you to do this or not.